UPDATED: January 28, 2021
Information AAA Corporate Travel Collects
What We Collect Online
AAACT collects certain “Personal Information” (as defined below) when you provide it to us or to third party sources while using the Website or other online resources, including social media resources, in connection with our services. For example, you may provide us with certain Personal Information or other information when you make a request for services, or when you provide us with information on our online platform. For each visitor to our Website, our web server automatically collects the visitor’s IP address. We also collect non-personally identifiable information about visitors’ web activity and equipment. This information includes the operating system a visitor is using, the date and time the visitor visited the Website, referring URLs (what website the visitor came from), Internet service provider, browser type, device identifier, and information on the pages that a visitor accesses or visits. Most non-personally identifiable information is collected via cookies or other analysis technologies, and is discussed in greater detail below under “Cookies and Interest-Based Advertising.”
What We Collect Offline
AAACT may also obtain other information about our customer, their employees or the third parties they are providing information about, including Personal Information, when you or the third parties interact with us outside of our Website, such as over the phone or by mail, text or email. For example, AAACT may obtain Personal Information from you about you or other individuals when you provide it to us by filling out forms to request travel services, book travel services or if needed to confirm your or their identity. AAACT may also obtain Personal Information about you or any others from third party providers, including information relating to products or services that the customer or you may have purchased through businesses that provide products or services through us, for example, travel insurance. In addition, data that AAACT receives from third-party providers helps us verify the information you have given us or to add demographic or other information to help us better understand your potential needs for additional products or services. AAACT may combine information that we receive about you from our Website or social media resources with information we receive about you from offline sources. You may also give us information about other persons, such as family members (like spouses or children) or friends, which we will use for the purpose you provide it but you are responsible for obtaining any required permission to share this information with us.
“Personal Information” is defined as certain information provided in connection with transactions with AAACT or the third party providers that allows someone to identify or contact you or your employees or others, such as (a) the first name or first initial and last name, address, email addresses and telephone numbers, (b) demographic information (such as age, date of birth, gender and marital status and family information) and (c) credit card, bank account or debit card numbers and other payment information, driver’s license numbers, part or all of your or their social security number, passport numbers, visas, information about where you or they may be traveling, who is traveling with you or them, payment or credit histories, insurance policy numbers, personal health information and geolocation information, and any other personal information that is protected by applicable federal or state laws, rules or regulations or industry requirements.
How AAA Corporate Travel May Use Information
AAACT may use the information we collect (including Personal Information) individually or combine it with other information to generate aggregate statistical information. When we aggregate information it does not identify you personally. The primary uses of the information include:
How AAA Corporate Travel May Share Information
AAACT may share and disclose information, including Personal Information, as described at the time information is collected or as follows:
With Our Affiliates and Certain Non-Affiliated Companies
AAACT may share information about you or your employees or third parties, including Personal Information, with our affiliated companies, preferred travel partners, and other non-affiliated companies that may provide services to you. We only share your information in this way to offer you services that may meet your interests and needs and to effect transactions, programs and services that you authorize or request, or to administer, analyze, and otherwise maintain and improve AAACT programs, products and services (such as providing you with travel services (such as a hotel reservation, airplane, train or other tickets, tours, rental cars and travel insurance). The companies outside our own affiliates are permitted to use this information only to provide their services to you and are not permitted to share your Personal Information or to use it for any other purpose without our or your specific consent. AAACT is not liable for the privacy policies or information security practices of any such non-affiliated companies so you should review their privacy policies.
With Our Service Providers
AAACT shares information, including Personal Information, with our service providers and contractors so that they can perform the functions for which we engage them, such as Website hosting and data analyses, providing information systems for storing or processing our business data, and with respect to our provision of services, sending communications and processing credit card payments. We may also share information as needed to operate the Website, and our information systems and other aspects of our business.
For Legal Purposes
AAACT also may share information that we collect to enforce our rights, protect our property or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions. We will disclose information, including Personal Information, as we deem necessary to respond to a subpoena, warrant, governmental request, court order or other legal or regulatory process or to comply with reporting and other legal requirements (including relating to any data breaches) or when necessary to protect our employees, agents, customers and others.
AAACT may transfer information, including Personal Information, in connection with our, or our affiliates’ participation in (in each case whether in whole or in part) a merger, sale, acquisition or other change of ownership or control by or of us or any affiliated company. If this occurs, we will disclose information in accordance with applicable law and will notify you if required by applicable law or regulations.
Security of Your Information
AAACT utilizes a variety of industry standard security technologies and has internal security practices to safeguard the information we have about you and to protect the privacy and confidentiality of Personal Information and transactions with us, and to comply with applicable federal and state laws, rules and regulations and industry standards. AAACT uses administrative, technical and physical safeguards designed to restrict access to all of your Personal Information and account information to our employees, agents, independent contractors and service providers who have a legitimate business need for such information with respect to our services. However, the security of information transmitted through the Internet or via e-mail or other means, can never be guaranteed. AAACT is not responsible for any interception or interruption of any communications by you through the Internet or sent to us through your email or for changes to or losses of data. Users of the Website are responsible for maintaining the security of any password, user ID or other form of authentication involved in obtaining access to password protected or secure areas of the Website or other websites. You should recognize that your use of the Internet and the Website is solely at your own risk. If any data security breach of any Personal Information or confidential information is suspected, we may suspend use of any of the Website, or other systems, without notice, to protect Personal Information and other types of data while we investigate the issue. Access to and use of password-protected and/or secure areas of any of the Website or other systems that we control is restricted to authorized users only. Unauthorized access to such areas is prohibited.
Emails and Text Messages
AAACT tries to strike a balance between the security of your Personal Information and account information and your convenience. We note that we may send you an e-mail or a text message in unencrypted form (i.e. instantly readable) because many of our customers are unable to access encrypted (i.e. coded) e-mails or texts. This means that such message, if misrouted or intercepted, could be read more easily than encrypted messages. For this reason, please do not include confidential information or any Personal Information, such as your credit card number or passport or visa information, in any unencrypted e-mail or text you send to us.
On our Website, you may be able to choose to use a send or share service to send information from the Website to someone else. In such case we will ask you for certain Personal Information of such persons, such as their email address as well as your name and email address. The information you provide will be used to send a single message by us on your behalf. This information will not be collected or stored for any additional purpose. By providing us with this information you affirm that you are entitled to provide it to us.
AAACT may also enable you to post content to our social networking site (LinkedIn). If you choose to do this you acknowledge that you are responsible for your use of a social networking site. We are not responsible for the availability or accuracy of such social networking sites or your use of such sites. You also should not include any confidential information or certain Personal Information in any post you make to a public area of a third party social network page, especially since any such posting immediately becomes public.
Linking From Our Website to other Websites
AAA Corporate Travel does not knowingly solicit, or collect directly Personal Information from any person under the age of eighteen (however, if their Personal Information is provided to us by their parents or by you in connection with the services we provide, such providers are therefore providing any legally required parental consents by doing this). No parts of AAACT’s Services are directed to or designed to attract anyone under the age of eighteen.
AAA Corporate Travel uses “cookies” or “web beacons” (also called “clear GIFs” or “pixel tags”) to obtain certain types of information when your web browser accesses the Website.
What are cookies? Cookies are small pieces of information that a website transfers to your computer’s hard drive while you are viewing the Website for record keeping and other purposes. Cookies make navigating the Web easier for you by saving your registration, passwords and preferences while you’re at the Website. By using cookies, AAACT can serve you better since they help us understand what information interests you.
AAACTs also uses clear gif tracking images on some of its pages and in its HTML e-mails that we send you to determine open rates.
What to do if you do not want cookies used:
Do Not Track Features:
If you want to opt out of receiving marketing or promotional emails, text messages, mailings, or telephone calls, please follow the directions in the communications or contact us at 800-354-4514.
AAA Corporate Travel
15 W. Central Parkway
Cincinnati, OH 45202